Release Notes: Item 1404-01

Loan Period Calculation

This release corrects the loan period calculation for loans with subtypes. Previously, when a student was awarded a subsidized loan and then an unsubsidized loan, the award-loan synchronizing logic did not properly reset the dates after calculating of the loan period for the sub loan, and the subsequent unsub loan would inappropriately inherit the dates from the sub loan. For example: suppose a Fall/Spring sub loan was awarded to a student, with 9/1/13 - 3/30/14 as the loan period, followed by an unsub loan for Spring only. Even though the Spring term had a start date of 1/15/14 in the Calendar table, the loan period for the unsub loan would have been determined incorrectly as 9/1/13 - 3/30/14, retained from the sub loan.

Also, if part of a loan were canceled, the loan period may not have been correspondingly recalculated -- for example, if the spring portion of a fall/spring loan was canceled, the loan period would not have been updated to reflect fall only. After correction, loan periods should be properly calculated whenever loans are created or updated.

As the subprogram involved, WFAWDLNN, is executed during the award-loan synch process for both award-side and loan-side transactions, loans could be affected regardless of where the transaction was initiated. Besides correcting the award-loan synch process, this release provides a one-time loan period recalculation program to fix Loan Period dates on existing loans. This conversion program has an optional input parameter to lock any loan periods found that do not match Calendar table dates, to prevent recalculation of manually entered loan periods. The conversion program:

• Reads loans for the Aid Year specified in the control parameter record
• Bypasses loans with Loan Period locked.
• If the Match Dates parameter is set to Y, locks the Loan Period if its dates do not correspond to dates in the Calendar table, and bypasses the loan. (The lock value is set to B, if the Academic Year is already locked, or L, if no dates were previously locked.)
• Recalculates the loan period and if the result is different from what's on file, updates the Loan Period dates.
• If the loan has been reported to COD, sets the Transmit flag to R.
• Produces a Processing Count report (number of records read, locked, updated and bypassed) and a detail report ("FINANCIER Loan Period Dates"), listing loans by student, with columns for Aid Year, SID, Name and Loan ID, and LP Dates. Locked loans are included in the detail report, tagged as locked in the LP Dates column.

Implementation Notes

• This item is required at all client sites.
• Load the new and updated modules from the SYSOBJH input file (sy140401.txt) in the attached zip file. Or, you may apply source changes manually for the updated module. Click on the "mods" link next to the module name for the Differences Report, which shows the previous and current versions of the module side by side. For a further description of the Differences features, click the "Help" link at the top right when the report is displayed.
  • WFAWDLNN (mods)
  • WCLNPERB (new)
• As needed, run the conversion program to correct loan period dates on existing loans:
  • Use the standard control parameters followed by the optional Match Dates parameter (A1):

    aaaa,b,cc,dddddddddd,ee/ee/eeee,f

    Set the aid year (aaaa) to the aid year to be processed (either 2014 or 2015). If you want to lock dates for loan periods with dates that differ from those defined in the Calendar table (presumably loan periods entered manually), set the Match Dates parameter (f) to Y. For example: the parameter set

    2014,F,UG,,Y

    instructs the program to process 2013-14 loans in the UG FAO, in update mode, and to lock and bypass loan periods that don't correspond to the Calendar table.
  • Specify two work files: work file 1, record length 131 (to hold unsorted converted loans); work file 2, record length 131 (with loans sorted for the report)
  • Specify two print files: print file 1 for Processing Counts and print file 2 for the FINANCIER Loan Period Dates detail report.