Release Notes: Item 1611-01

399 Comment Processing

This release provides a one-year utility process to help manage 399 comments, issued for students who have conflicts between their 2017 tax year data and their 2016-2017 and 2017-2018 ISIR data. Students with conflicts are assigned an applications requirements document, which is set to Complete once the conflict is resolved.

The process includes two new programs, WFCFILDB (2017-18 COM 399 File Import) and WFCFIRPB (FINANCIER COM 399 Load). The Import program, WFCFILDB, stores pertinent information from all 2017-2018 ISIRs sent to your institution in a new ADABAS file, WF-COM399-1718. The 399 Comment Load program, WFCFIRPB, reviews the COM399 file and performs appropriate actions:

• If the latest ISIR for a student contains a 399 comment, lists the student on a report in Print file 2. If the student does not already have a 2017 application requirement document, creates one (using the document name indicated in a WFCFIRPB control parameter). The report comprises a master list of all students with unresolved 399 comments.
• If the latest ISIR for a student does NOT contain a 399 comment AND the 2017 application requirement document already exists, reports the student in Print file 3 and marks the document as Complete.
• If the latest ISIR for a student contains a 399 comment, and the student is in the ADD file but not activated for the 2016-17 aid year, lists the student in Print file 4. This report lists students by SSN rather than student ID.
• If the student has multiple 2017-18 transactions, and a completed 2016-17 document, and has a 399 on the latest ISIR, lists the student in Print file 5.
• For all students with changes, invokes the Application Requirements calculation.

The programs use the standard input parameters for FINANCIER programs: Aid Year, Term, FAO, Run Mode, and Effective Date. The reporting program, WFCFIRPB, also has a 6-character program-specific parameter containing the application requirements document identifier, situated at the end of the parameter string. For example: 2018,F,UG,TRIAL,12/01/2016,COM399
Important! In both jobs, the Aid Year parameter should be set to 2018.

The Comment 399 file, WF-COM399-1718, holds a records for each ISIR received - unlike the ADD file, which holds only the most current 2017-2018 ISIR.

View report samples

Implementation Notes

• This item is required at all client sites. Please verify your source code.
• Set up the new WF-COM399-1718 file:
  • Load the new file definitions from the SYSOBJH file (fi161101.txt) in the attached zip file to PREDICT.
  • Change file numbers to match your institution's physical file numbers.
  • Generate ADABAS file for WF-COM399-1718.
  • Generate DDMs for WF-COM399-1718. You may need to set the Generate Security option to YES for the new file.
  • If NATURAL Security is used, add the new file to NATURAL Security.
  • Link the new file to your FINANCIER library as Update.
• Load the new modules from the SYSOBJH input file (sy161101txt) in the attached zip file into your FINANCIER source library.
  • WFCFI18D - new WF-COM399-1718 file PDA
  • WFCFI18O - new WF-COM399-1718 I/O subprogram
  • WFCFI18R - new WF-COM399-1718 file restricted PDA
  • WFCFILDB - new WF-COM399-1718 import program
  • WFCFIRPB - new WF-COM399-1718 report / FINANCIER update program
• Define an application requirement for the Comment 399 document.
• Create a job for the Import program, WFCFILDB:
  • Use the standard control parameters: aaaa,b,cc,dddddddddd,ee/ee/eeee
    Set the aid year (aaaa) to 2018.
  • Specify work file 1, record length 4300 (ISIR format)
  • Specify print file 1 for the Processing Counts report
• Create a job for the Reporting program, WFCFIRPB:
  • Use the standard control parameters followed by a parameter for the requirement document ID:
    aaaa,b,cc,dddddddddd,ee/ee/eeee,ffffff
    Set the aid year (aaaa) to 2018.
  • Specify print files:
    • Print File 1 for the Control report
    • Print File 2 for the "2016-17 Document Requested/399 on 2017-18 ISIR" report
    • Print File 3 for the "2016-17 Document Completed/No 399 on 2017-18 ISIR" report
    • Print File 4 for the "In ADD file: not activated 2016-17/399 on 2017-18 ISIR" report
    • Print File 5 for the "Multiple ISIRs and Completed Doc 2016-17/399 on 2017-18 ISIR" report
    (WFCFIRPB does not employ work files.)
  • No other modules are affected.

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