Release Notes: Item 1101-02

2011-2012 Regulatory Release (Source Code Changes, with User Guide updates)

This is the second of three release items which comprise the 2011-12 Regulatory release. This item contains code modifications for 2011-12 Federal processing: ADD Load processing, FM calculations and federal corrections. Item 1101-01 contains the 2011-12 file changes. COD reporting modules will be posted in a subsequent release item.

Modifications to address any further federal announcements will be issued as needed. FISAP revisions will be released when final specifications become available, usually the following July.

Changes to the ISIR for this year are minimal, and the data changes have no significant effect on application processing. Changes to the ISIR record (WF-ISIR-1112) and NSLDS record (WF-NSLDS-1112) include:

• Fields are added for high school name, city, state and code (WF-IS-S-HS-NAME, WF-IS-S-HS-CITY, WF-IS-S-HS-STATE, WF-IS-C-VER-HS), with associated match flag (WF-IS-C-MATCH-HS). The High School Code and Match flag are added to the CPS Communications screen.
• NSLDS fields are added to document the Iraq and Afghanistan Service Grant: a flag (WF-NS-IAAS-OVP) and contact (WF-NS-IAAS-OVP-CTC). The IAAS Overpaymnet and Contact fields are added to the NSLDS screen.
• Student Enrollment (WF-IS-S-ENR) and Teacher Coursework (WF-IS-S-TCH) fields are deleted.
• Value set for WF-IS-S-INT (Student interested in Work) is updated.

Changes to the FEDERAL record (WF-FEDERAL-1112) include:

• Fields are added for high school name and city (WF-FE-S-HS-NAME, WF-FE-S-HS-CITY). The high school fields, which also include the state (WF-FE-S-HS-STATE) are displayed on the FAFSA screen (question 27). The fields are correctable, and changes will create Federal Correction records for export.
• Student Enrollment (WF-FE-S-ENR) and Teacher Coursework (WF-FE-S-TCH) fields are deleted.
• ACG eligibility and lock fields (WF-FE-S-HS-PROG, WF-FE-S-HS-AP-IB, WF-FE-S-HS-RIGOR, WF-FE-F-LOCK-ACG) are eliminated.

As the Academic Competitiveness Grant (ACG) and SMART grant were not funded for 2011-12, the ACG and SMART fields and detail windows are removed from the 2011-12 Federal Grant Reporting screen. Fields involved in ACG and SMART reporting have been removed from the CPS Communications file (WF-CPS-1112).

There are no changes to the Verification file (WF-VERIFY-1112).

Implementation Notes

The attached zip file contains:

• Instructions file (readme.txt) with sample JCL for unloading the source code to a temporary library.
• SYSTRANS file (st110102.txt) with replacement modules for all members in this release. The SYSTRANS file contains 260 NATURAL objects; see the List of Affected Modules for a complete list. Library name: FATEMP
• FINANCIER User Guide update pages (ug110102.pdf) to be printed and inserted into the manual, with update instructions (uginstr.pdf).

To implement the 2011-12 Regulatory release, complete the following steps:

1. Unload the SYSTRANS file in the attached zip file into a temporary library.
2. SYSMAIN the new and updated modules from your temporary library into your development library. When copying the updated versions of source modules, be sure to review your current 2010-11 modules and apply any institutional modifications to the appropriate 2011-12 version.
   The new modules are the year-specific components named W*12*. The updated modules are:
   • WFLOGONM
   • WFMAINFL
   • WFMENUBM
   • WFNANCLE
   • WWFXREFL

3. Roll your 2010-11 institutional calculations forward to 2011-12 and make any modifications necessary due to institutional requirements. In particular, revise any logic that uses the discontinued ISIR Enrollment Status field (WF-IS-S-ENR or WF-FE-S-ENR).
• Application Checklist
• Application Requirements
• Budget
• Disbursement Checklist
• Disbursement Requirements
• Loan Certification
• SAP calculation
• Verification
• Verification Overlay
• WFLON11N (to create WFLON12N)
4. Execute a CATALL against your development library to pick up all data area changes.
5. On the FAO Table maintenance screen (under the System menu), when all FAO-specific calculations are in place, for each valid FAO at your institution, modify the High Year field (WW-TABLES.WW-HI-YEAR) to contain the new aid year.
6. Modify JCL in the ADD Import job (WFADDIMJ) for 2011-12 to accommodate increased ISIR record length of 4250 (Work File 1). Modify JCL in the EDE Corrections Export (WFECOEXJ) for 2011-12 to accommodate increased Corrections record length of 680 (Work File 1).
7. Print the changed pages and User Guide update instructions in the zip file.
8. Perform institutional testing. When testing is complete, you may move the released modules to your test and production environments.